Vendor Guidelines

Gifts of Hope (GOH) will sponsor special events that feature food and craft vendors selected through an application process. GOH will determine the number and type of vendors needed for event theme and size. 

  • Juneteenth Family Reunion, June 11, 2022, from 11 am to 5 pm at 4420 MLK Jr Way S

    • Application fee: $35​ (please bring payment on day of event)

    • Black table cloth provided

 

We do not offer protection from the rain or sun - vendors are strongly encouraged to bring a small canopy, which may be set up within your assigned space. We cannot guarantee attendance figures.

 

Food Vendors

Due to limitations, Gifts of Hope cannot guarantee space for all applicants. Consideration will be given based on event needs, space, amount of duplicated products and required criteria of the event. 

For smaller events, vendors are individually solicited based on desired menu items, proximity to park, and previous experience. 

 

All food vendors must:

Craft Vendors

Vendors must feature hand-made items for display and sale. All items to be sold must be the created work of the vendor. Commercially manufactured items, kits and/or items not handcrafted or designed by the vendor may not be sold. Vendors must adhere to the Craft Vendor Guidelines and Policies. Vendors interested in participating must complete an application, found on this page. 

 

Commercial Vendors

We are no longer accepting commercial vendor applications for any event. Exceptions may be made if the proposed product(s) directly relate to the event theme. Please do not submit a craft vendor form in anticipation of participating. For more information, please contact us.

 

All vendors must adhere to the following Vendor Guidelines. 

 

Please read carefully. The submission of an application does not guarantee participation in any event. Your signature on an application indicates that you have read and understand the information contained in this document. Gifts of Hope may revoke, immediately, all of the rights of the vendor, agents, or employees of the vendor’s booth, without a refund of fees, due to a violation of the rules set forth herein:                                               

 

  1. Gifts of Hope cannot guarantee space for all applicants. 

  2. Gifts of Hope shall determine the number and type of vendors needed for each event, and if proposed items, demonstrations, activity etc. are appropriate for the event theme. Gifts of Hope cannot guarantee the actual number of visitors to an event, and therefore accepts no responsibility for actual attendance levels. 

  3. At all times, Gifts of Hope reserves the right to reject any applicant, who in Gifts of Hope’s sole discretion and judgment, would not provide the best available products based upon quality, price, variety and service.   

  4. Vendor is permitted to only provide items receiving approval, and may not change listing without Gifts of Hope’s consent. If vendor is determined to have violated this agreement, he/she forfeit the opportunity to participate in future GOH events and may be removed from the event in progress.

  5. Failure to notify the host park in advance of any cancellation, as well as failure to comply with all event policies, will affect future opportunities to participate. 

  6. Gifts of Hope reserves the right to cancel/postpone an event, and will determine the process and procedures to follow due to weather or other factors. For events with an established rain date, vendors shall be available on both dates. 

  7. Vendor may be denied participation if the set-up and/or equipment creates an undesirable display. Audio and video devices audible to the general public are not permitted unless they are part of a GOH-sponsored demonstration.

  8. No space is guaranteed from year to year. Spaces are assigned based on park facilities and event layout. Requests for specific spaces will not be considered. If vendor and designated staff agree that the space is not suitable, accommodations may be made. 

  9. Spaces are primarily on grass or paved surfaces. Vendor’s assigned space must not interfere with adjacent spaces. Vendor must provide all equipment, furniture, overhead covering, adequate product quantity, etc. for a successful operation.

  10. Booths must be maintained in a safe and sanitary manner, and shall be removed from the premises at the termination of the event unless prior arrangements have been made with Gifts of Hope. Upon failure to remove, Gifts of Hope shall notify vendor to remove property from the premises within the time indicated. Gifts of Hope shall enforce a penalty fee for not removing booth, and has the right to remove any and all such remaining property, and to dispose of it as Gifts of Hope shall so decide, and not be held liable for removal by said vendor, or by any other party. 

  11. Booths must be staffed by persons 18 years or older. Children and pets are not allowed at booth. 

  12. Booths must be open during established event hours, and shall not be dismantled until event closing time. Vendors shall remain with their assigned space and may not leave to solicit or distribute products in other areas of the park without GOH approval. 

  13. Gifts of Hope reserves the right to restrict vendors with respect to methods of operation and display of materials. If, for any reason, a booth or its contents is not in line with the objective or spirit of the event, the booth will be removed. 

  14. Gifts of Hope shall not be responsible for protection, damage and/or theft of vendor’s equipment, supplies and receipts. Each vendor shall take all reasonable and necessary precautions to secure goods and property. In no event shall Gifts of Hope accept responsibility in connection with any loss, theft and/or damage. Vendor is responsible for the security of all equipment, product and personal items during the event. All injuries and safety concerns should be immediately directed to event staff.

  15. Vendor is responsible for keeping assigned space neat, clean and hazard free. Vendor is responsible for any damage to the grounds resulting from his/her operation. Vendor shall be responsible for disposing of trash within fifteen (15) feet of booth. Failure to do so shall constitute valid grounds to refuse vendor to operate at future GOH events and a penalty may be applied. Please advise staff if assistance with trash removal is needed.

  16. Vendor will indemnify and hold Gifts of Hope harmless for any and all liability of Gifts of Hope as a result of any service at a GOH-sponsored event, and waive any immunity under the WA Worker Compensation Act regarding any claims by Gifts of Hope against the vendor.

  17. Vendor shall be considered an independent contractor. Neither the vendor nor any of his/her employees shall be considered employees of Gifts of Hope for any purpose.

  18. Vendor agrees that Gifts of Hope may revoke, immediately, all of the rights of the vendor, agents or employees of the vendor’s booth, without a refund of fees, due to a violation of the rules set forth herein.

  19. Vendor agrees to abide by all rules and regulations established by Gifts of Hope, and any and all local and state laws. Failure to do so may serve as basis for immediate termination of the right to continue to sell at the function for which the space was awarded, and/or disqualification from future consideration with respect to similar contracts with GOH.

  20. The vendor hereby releases and forever discharges Gifts of Hope, its agents and employees from any and all claims whatsoever, resulting from any and all bodily and personal injuries, damage to property and the consequences thereof, which might occur to or be sustained by the vendor or any other person, persons or property, from the conduct of the organized activities, the condition of the property of Gifts of Hope or the actions or failure to act by Gifts of Hope, its agents or employees.

Further, the vendor expressly stipulates and agrees to indemnify, hold harmless and defend Gifts of Hope from and against any and all claims, suits, damages (including without limitation consequential damages, losses, liability, and expenses (including but not limited to attorneys’ fees) attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including loss of use resulting there from, in any manner arising out of, or resulting from the activities of vendor.